Once you've created a booking calendar, you can fine-tune its settings to control everything from who it's assigned to, to what your clients see when booking.
⚙️ Accessing a Calendar’s Settings
- Go to Calendar Settings → Calendars
- Find your calendar in the list
- Click the Action Dropdown (⋮) on the far right
- Select Edit to access that calendar’s full settings
📝 Calendar Settings Sections
Each calendar has 5 main settings sections:
📄 1. Meeting Details
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Set calendar name, description, and logo
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Assign team members to be booked
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Add optional buffer times or meeting durations
🕒 2. Availability
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Set calendar-specific availability (independent from user availability)
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Best used for special-purpose calendars like events or limited sessions
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If not needed, keep it open 24/7 and let user availability handle booking limits
📋 3. Forms & Payments
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Customize booking forms (name, email, phone, meeting notes)
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To add questions, create a new form at Sites → Forms, then assign it to this calendar
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Change booking flow (e.g., choose time first or fill form first)
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Require payment for bookings (ideal for paid services)
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Customize confirmation message or redirect to a specific page after booking
✉️ 4. Notifications & Additional Options
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Enable/disable acknowledgment emails for:
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Contact
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Assigned user
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Additional email addresses
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Want a custom email instead?
Set up a Workflow in Automations to send custom messages when a booking occurs -
Control reschedule/cancel options and time restrictions
🎨 5. Customizations
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Upload a calendar cover image
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Customize colors and button text
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Show/hide specific calendar details (like title or description)
💾 Save Your Settings
After making any changes, don’t forget to click Save in the top-right corner to apply your updates.